Administrative Assistant at Elizabeth Maddeux

Elizabeth Maddeux provides a range of human resources solutions designed to empower your workforce, enhance technical proficiency, refine soft skills, and accelerateorganizational growth for better impacts by enhancing organizational dynamics through a well-rounded and robust human resource intervention.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Remote
Employment Type: Full-time

Role Overview

• We seek a highly organised and detail-orientated administrative assistant to support executive and operational functions in a fast-paced, fintech environment. 
• The ideal candidate will bring structure, efficiency, and professionalism to daily business operations, with the ability to anticipate needs, maintain confidentiality, and drive administrative processes with minimal oversight.

Key Responsibilities

• Provide comprehensive administrative support to leadership and operational teams.
• Coordinate and manage executive calendars, schedule meetings, and handle appointment logistics across multiple time zones.
• Prepare, format, and review business documents, reports, presentations, and spreadsheets with a high degree of accuracy.
• Maintain and organise digital filing systems, company records, meeting minutes, and standard operating procedures.
• Track project timelines, manage task lists, follow up on deliverables, and support project coordination across departments.
• Coordinate travel arrangements, prepare itineraries, and manage related reimbursements and expense reports.
• Provide support in organising team events, training sessions, and remote workshop
• Monitor and respond to incoming communications with professionalism and a strong sense of priority.
• Proactively identify administrative bottlenecks and suggest improvements to streamline processes.
• Maintain confidentiality and ensure all work complies with company policies, data protection, and compliance standards
• Liaise with internal and external stakeholders in a professional and timely manner via email, phone, and video conferencing.
• Assist with CRM data entry, lead tracking, client onboarding, and generation of status or activity reports.
• Support virtual onboarding and offboarding processes, including documentation, scheduling, and coordination with relevant departments.
• Manage document version control and ensure team members have access to the latest information.
• Conduct online research and compile data as needed for presentations, proposals, or executive briefings.
• Assist with the preparation of client-facing documentation, agreements, and proposals.
• Manage Supplies and take note of inventories.

Requirements

• Candidates should possess an HND, or B.Sc in Business Administration, Secretarial Studies, or a related field.
• 2–3 years of proven experience in an administrative, virtual assistant, or executive support role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and virtual collaboration tools (e.g., Zoom, Slack, Trello)
• Experience with CRM systems (e.g., HubSpot, Zoho, Salesforce) and basic data entry/reporting.
• Strong problem-solving skills, initiative, and a proactive mindset.
• Professional discretion and the ability to handle sensitive or confidential information with integrity.
• High attention to detail, accuracy, and responsiveness.
• Demonstrated ability to work independently in a remote environment while meeting deadlines and maintaining high productivity.
• Strong organisational skills with the ability to multitask and prioritise effectively.
• Excellent written and verbal communication skills in English.
• Advanced knowledge of French is a strong advantage.

Salary
N150,000 / Month.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: careers@elizabethmaddeux.com using "Administrative Assistant" Job Title as the subject of the email.

Note: Only qualified candidates will be contacted

Application Deadline  2nd June, 2025.